HinesTime User Manual

1. Open the invite email from your company and click the activation link.
2. Set a new password (the temporary one in the email cannot be reused).
3. If your company enforces 2FA, you will be guided through enrolment.
4. After sign-in, you may be offered biometric sign-in (Face ID / Touch ID / Windows Hello). You can enable or skip — change later in Settings → Two-Factor Authentication.

Your landing page shows: your clock-in card, today's assigned jobs, recent activity, and any unread notes. If a toolbox safety topic was published today, you'll be asked to acknowledge it before continuing.

• Go to Settings → Install the HinesTime App.
• Follow the prompt on iPhone (Safari → Share → Add to Home Screen) or Android (Chrome → Install app).
• The app works offline-tolerant for clock-in and the live timer.

1. Open HinesTime (the Clock-In card is at the top of your dashboard).
2. Allow location access when prompted — your clock-in records GPS so the company has a verified attendance record.
3. Tap Clock In. The live timer starts immediately.
4. When you finish your shift, tap Clock Out (same card).

If your phone has no internet when you tap Clock In or Clock Out, the punch is saved on your device and you'll see a friendly "saved on this device" message instead of an error.

• A floating amber pill — "N punches waiting to sync" — appears at the bottom of the screen while punches are queued. Tap it to sync immediately once you have signal.
• Queued punches upload automatically the moment your connection returns — you don’t have to do anything.
• Synced punches keep their ORIGINAL punch time, so your hours are exact. They’re flagged "Offline sync" for payroll so your admin knows why they arrived late.
• This works on your phone, the /clock-in page, and kiosk tablets alike.

The default checklist (your administrator may customise it) covers:

• Fit for duty — capable of doing the work safely; you will notify the company if you are not.
• Competent in the skills required to perform the job.
• In good health.
• Have the right PPE (personal protective equipment).
• You have the right to refuse work if the worksite is unsafe or has unmitigated hazards.

1. Open the job you are starting (Jobs list → click the job card).
2. Tap Start Job. The Safety Attestation dialog opens.
3. Check every item that applies. The "I attest & start work" button is disabled until all are checked.
4. Tap "I attest & start work". A timestamped record is attached to the job (visible to your supervisor).
5. If you cannot safely do the work, tap "I'm not safe to work — cancel" and notify your supervisor immediately.

• Hit Pause if you need to break or move to a different job.
• When paused, you must enter a reason (lunch, parts run, weather, etc.) — this shows on the supervisor dashboard.
• Resume from where you left off; the safety attestation is NOT re-prompted.

• Use the Photos button on the job card to upload site photos before/during/after.
• Photos are automatically compressed to ≤ 5 MB on upload — no need to resize first.
• PDF and DOC attachments live on the Files tab inside the Job Detail dialog.

The job carries a built-in Travel Time tracker for the time spent driving to the site, picking up parts, or heading back to the shop. It bills at the same rate as your labor by default (your admin can override per-customer at billing time).

• Heading to site — tap before you get in the truck. Logs travel out.
• Parts run — tap when you leave the site mid-job to pick up supplies.
• Heading back to shop — tap after wrapping up so the return trip is logged.
• Stop Travel — closes the open segment and adds the minutes to the job total.
• Only ONE travel segment can be open at a time — stop the current one before starting another.

Need lunch or a coffee? Tap Taking a break on the job's Travel Time controls. Your on-site clock pauses while the break runs.

• Tap Back to work when you return — the break minutes are logged separately from work hours.
• If the job has a posted Site QR code, the button reads Back to work — Scan Site QR: scan the poster to prove you're back on site (there's a skip option if you can't scan).
• Supervisors and payroll can see total break minutes per day, so everything stays transparent.

Some jobs have a QR code poster at the site. When you tap Start on one of these jobs, the app opens your camera — point it at the poster to verify you're physically there.

• A successful scan marks your clock-in as location-verified and skips the GPS geofence check entirely.
• Can't scan (poster missing, camera broken)? Tap Continue with GPS instead — you can still start, the entry is just flagged for review.
• Not every job uses QR — your admin decides per job. If there's no prompt, just start normally.

Crews that work at one fixed location every day may use a wall-mounted kiosk tablet instead of their phones — perfect if phones aren't allowed on site.

• Walk up, tap your name, and enter your personal 4-digit PIN to clock in. Same again to clock out.
• Set or change your PIN yourself: profile menu (top-right) → My Kiosk PIN.
• The kiosk may snap a quick camera photo at each punch — that’s the buddy-punching check your admin enabled.
• Internet down? Punch anyway — the kiosk saves it on the device and syncs automatically when the connection returns (you'll see an amber banner).
• The screen has an EN / ES / FR language toggle in the top corner.

If your supervisor made you a squad leader (crown icon), your My Day page shows an amber squad card — e.g. "Day Shift Squad · You lead this squad · 0/4 on the clock".

• Tap Clock In Squad to punch every squad member in at once (members already on the clock are skipped).
• Tap Clock Out Squad at the end of the shift — everyone's hours are saved individually for payroll.
• Members get the usual clock-in notification so nobody is punched in without knowing.

1. Sidebar → Time Off. Your card shows remaining vacation and sick hours for the year.
2. Pick a type (Vacation / Sick / Unpaid), a start and end date, and the hours you’re requesting.
3. Submit — your supervisor/admin gets a notification. You'll get a bell notification when it's approved or denied.
4. Approved hours are deducted from your balance automatically. You can cancel a pending request any time from your history list.