Privacy Policy

Introduction

Hines Time ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our workforce management service.

Information We Collect

Personal Information

• Name, email address, and phone number
• Company information and address
• Profile pictures (optional)
• Payment information (processed securely through Stripe)

Usage Data

• Time tracking data (clock in/out times)
• GPS location data (for job site verification)
• Job information and photo documentation
• Toolbox meeting acknowledgments
• Two-factor authentication data
• Device information and IP addresses

How We Use Your Information

We use the collected information to:

• Provide and maintain the Service
• Process your transactions and manage billing
• Send you service-related emails and notifications
• Verify user locations for job site compliance
• Generate payroll and compliance reports
• Improve and optimize the Service
• Ensure workplace safety through toolbox meeting tracking
• Provide customer support

Data Security

We implement appropriate technical and organizational security measures to protect your personal information:

• Encryption: All data is encrypted in transit using SSL/TLS
• Secure Storage: Passwords are hashed using bcrypt
• Access Control: Role-based permissions limit data access
• Two-Factor Authentication: Optional 2FA for enhanced security
• Payment Security: We never store credit card information (handled by Stripe)

Data Retention

We retain your data for as long as your account is active or as needed to provide you services. You may request deletion of your account and data at any time by contacting us.

GPS Location Data

Purpose: We collect GPS location data to verify that workers are at assigned job sites and to track work locations for payroll accuracy.

User Control: Location data is only collected when users clock in/out or start jobs. Users must grant browser permission for location access.

Access: Location data is only accessible to company administrators and supervisors for legitimate business purposes.

Third-Party Services

We use the following third-party services:

• Stripe: Payment processing (see Stripe's Privacy Policy)
• AWS SES/SNS: Email and SMS notifications (see AWS Privacy Notice)
• OpenStreetMap: Geocoding and map display (see OpenStreetMap Privacy Policy)

Your Rights (GDPR Compliance)

If you are in the European Economic Area (EEA), you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to data processing
• Data portability
• Withdraw consent at any time

Cookies

We use essential cookies to maintain your session and provide the Service. We do not use tracking or advertising cookies.

International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

Children's Privacy

The Service is not intended for users under 18 years of age. We do not knowingly collect personal information from children.

Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by email and by posting the new Privacy Policy on this page.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

Scalevisory Inc.
Email: privacy@hinestime.com
Support: support@hinestime.com
Address: Calgary, Alberta, Canada